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A Comprehensive Guide to Company Secretaries

In Singapore, every company needs to appoint a company secretary within 6 months from the date of incorporation in order to avoid a penalty of up to $1000. The company secretary must be a Singapore resident, and they can’t be the same person as the sole director of a company. This guide will help you understand that appointing the right company secretary, like the ones provided by ScAilable, can pave your company’s way to success.
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What does a company secretary do?

Regulatory Compliance

Your company secretary will help to maintain and update important statutory registers and documents, such as share certificates, minute books, and incorporation papers. These documents must be ever ready for inspection by regulators.

Lodge Statutory Filings

Your company secretary must submit the necessary filings to ACRA, such as annual returns, in a timely manner. If you are late, company directors risk facing a fine. With ScAilable, this will never be an issue.

Support Board and Shareholders

Your company secretary will take the load of organising and preparing minutes of all the important board meetings, such as AGMs and EGMs, off your shoulders. He or she will also keep the board and shareholders updated on changes in corporate regulations.

How can we help?

Getting a skilled company secretary is no easy feat. But rest assured, we’re here to help. We will provide you with a corporate secretarial service that is like no other — one that is efficient, precise, and reliable. We promise to equip your company secretary with the skills to navigate Singapore’s complex legal structure.

Our Company Secretaries have…

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A Strong Knowledge of Corporate Laws 

Our company secretaries are familiar with the law – they know it like the back of their hand. Their expertise will guide your company to success.

Precision and Attention to Detail

Company secretaries have a big responsibility. We make sure that your secretary carries out their role with diligence and precision, minimising any risks of fault or trouble.

Clear Communication

Communication is key. Our company secretaries will keep you informed about all that’s happening and will never keep you guessing.

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Efficiency and Organisation

With so much to remember, you won’t have to worry because our company secretaries have got you covered. They are trained to keep track of all the details and manage all the complexities.

Integrity

A company secretary is tasked to deal with private and sensitive information. Our secretaries will be sure to handle it with confidentiality and always act in the best interest of the company.

Step-by-Step Guide to Appointing a Company Secretary

ScAilable is here to transform the tedious process of appointing a company secretary in one click of a button.

1. Understand the Legal Requirements
Familiarise yourself with the law and the requirements for appointing a Company Secretary – the Company Secretary must be appointed within 6 months of incorporation, must be Singapore resident and cannot be the same person as the sole director.
2. Find and Choose the Right Candidate
Decide on whether you want to appoint an in-house or an external company secretary. Each of these comes with their own set of pros and cons, so it is important to evaluate what is best for your business.
3. Formal Appointment
The appointment of the company secretary has to be approved at a board meeting. Following that, you need to inform the Accounting and Corporate Regulatory Authority (ACRA) through the BizFile+ portal.
4. Onboarding
Onboarding your company secretary ensures that they properly understand your business and how it works. This involves introducing them to key stakeholders, providing them with the necessary documents, so on and so forth. This helps build a strong relationship with them, and sets up a strong foundation of trust and mutual understanding.